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REGISTRATION CONSENT AND RELEASE OF LIABILITY
BY REGISTERING TO ATTEND THE YOUNG AMERICANS FOR LIBERTY FOUNDATION (“YAL”) PROGRAM(S) EXPECTED TO BE HELD ON THE DATES LISTED IN THE ACCOMPANYING REGISTRATION MATERIALS (referred to as the “Event”) AND IN EXCHANGE FOR ADMISSION TO THE EVENT, YOU (referred to as the “Attendee”) AGREE TO THE FOLLOWING TERMS AND CONDITIONS OF THIS REGISTRATION CONSENT AND RELEASE OF LIABILITY (referred to as the “Registration”):
AGE: If Attendee is over the age of 18, Attendee agrees that submitting this Registration serves as Attendee’s signature and legal binding consent to the terms and conditions of this Registration and YAL’s Terms of Services (available at https://yaliberty.org/terms/) and Privacy Policy (available at https://yaliberty.org/privacy/). If Attendee is under the age of 18, Attendee’s parent or guardian must review and execute this Registration on Attendee’s behalf. By submitting this Registration, Attendee’s parent or guardian is indicating their acceptance of all terms and conditions in this Registration and YAL’s Terms of Services (available at https://yaliberty.org/terms/) and Privacy Policy (available at https://yaliberty.org/privacy/).
CODE OF CONDUCT: Attendee understands that by submitting a registration application, Attendee agrees to abide by this Code of Conduct and any directives given by YAL staff, agents, or representatives and/or hotel personnel or local authorities while attending Event. Attendee agrees to behave in a manner reflective of the professional nature of Event. Lewd, profane, off-color, or inappropriate language, harassment of other attendees, YAL employees, hotel staff, or other persons present at the Event,or exhibiting inappropriate behavior, including, but not limited to, inappropriate social media posts, text messages, phone calls, emails, etc. will not be tolerated. Any violation of this Code of Conduct may result in Attendee being removed from Event and/or EVENT provided lodging and prohibited from attending any additional Event activities. Attendee further understands and agrees that underage drinking and use or possession of illegal substances is PROHIBITED. Any underage Attendee found in possession of or consuming alcoholic beverages or any Attendee found in possession or under the influence of illegal substances will be immediately banned from further participation and attendance at Event.
REGISTRATION FEES. To register for the Event, you must complete the Event registration process and pay any applicable registration fees as described. Event registration is not complete until fees are paid. All registration fees are non-refundable and non-transferable as capacity is limited and may have waitlists. Attendee is solely responsible for canceling any individual hotel and travel reservations as well as any related third-party cancellation fees, and Attendee shall promptly contact us at contact@yaliberty.org in writing if Attendee can no longer attend the Event.
TRAVEL: Attendee is ultimately responsible for arranging Attendee’s travel to and from Event. At an appropriate time as determined by YAL and in its sole discretion, YAL shall provide Attendee the Event schedule and Attendee is responsible for reviewing same, if desired, prior to finalizing travel arrangements. YAL, in its sole discretion, may modify the Event schedule and/or cancel the Event upon notice. YAL shall post such changes to the official Event website as soon as practicable. YAL shall not be responsible if any changes to Event schedule conflict with Attendee’s travel itinerary.
LODGING: Attendee may elect to stay in a hotel room or other lodging while attending Event, where offered in writing by YAL during the Event registration process. YAL shall assign rooms in its sole discretion. Attendee may procure his/her own lodging accommodations at his/her personal expense and still attend Event. Attendee agrees to abide by all hotel and local rules. The hotel may require that oa credit card to check into the hotel for incidental expenses. Attendee is responsible for providing their credit card for incidental expenses. YAL shall not be liable for any expenses or property damage that occurs while Attendee is staying on hotel property.
ATTENDANCE & REIMBURSEMENT POLICY: YAL, to the maximum extent permissible by applicable law, may make available to Attendees travel, lodging, meals, and other necessary expenses to facilitate attendance at this Event. Expense coverage and reimbursements are expressly conditioned on an Attendee attending the entire Event. Attendance may be taken at the Event. Attendance will be administered and determined in YAL’s sole discretion and according to YAL’s records. Attendees not attending the entirety of the event without good cause, in YAL’s sole discretion, may no longer be eligible to receive reimbursement or be asked to cover some or all of the costs associated with the Event. Attendees seeking reimbursement for attending the Event must claim and submit all required paperwork for reimbursement in a timely manner, as directed by YAL. YAL will inform Attendees about the deadline for submitting reimbursements, and means by which to obtain reimbursement. Following the reimbursement deadline, YAL is under no obligation to honor any late or incomplete claim made by Attendee.
NON-PROFIT EVENT: YAL’s event is intended solely to advance its tax exempt mission. No political activity, as defined by the Internal Revenue Service, is permitted at YAL’s event. I understand that attendees will not promote any other groups or organizations without express written permission from YAL.
DATA USAGE: Attendees may opt into receiving YAL text messages or e-mails as part of registering for this Event. By sharing your information with YAL, you agree that we may use your information to contact you about this event and other activities, such as activism opportunities or registration for future events, as disclosed to you at the point of collection, or in any other manner that advances our educational purposes. This includes, without limitation, adding your e-mail address to receive YAL emails and receipt of telephone calls and text messages to your cell phone. You affirm that the cell phone number provided at registration is your own, and that YAL may call and/or send text messages to this phone number to provide information regarding your application or registration for this event, as well as future YAL events and programming. You understand that message and data rates may apply to any such messages. We may share or transfer your information with our affiliates and any other organizations or entities for similar purposes.
THIRD PARTY APPLICATIONS, WEBSITES, AND/OR MATERIALS: YAL may elect to utilize and/or partner with third-party vendors whose services and/or materials YAL determines may increase the efficiency and enjoyment of Event. Such services may include event booths or an Event app for use by attendees that provides information about the Event schedule, networking opportunities, and other such relevant Event information or the provision of products for use by attendees. Attendee hereby recognizes and agrees that the provision of such services and/or products may be subject to the relevant third-party’s terms and conditions and/or privacy policies that are neither controlled nor managed by YAL. It is solely Attendee’s responsibility to review such policies before using any such products and Attendee hereby assumes any and all risks and liability related to such use. YAL hereby expressly disclaims any and all liability related to such third-party services and/or products, the intended features and/or functions, and Attendee’s intended use thereof.
ACKNOWLEDGMENT OF RISKS: Participating in Event includes dangers and risks, foreseeable and unforeseeable, inherent in any physical activity or widely attended event or conference as well as the potential for falls and collisions between Event attendees. Attendee hereby acknowledges that Attendee has been advised to have a personal medical insurance policy in place prior to attending the Event. Attendee hereby acknowledges and understands Attendee’s attendance at the Event may result in injuries to Attendee or others. Attendee acknowledges and understands that the following describes some potential, but not all, types of risks: 1) Falling; 2) An “act of nature” which may include inclement weather, thunder and lightning, severe and/or varied wind, temperature or weather conditions; 3) Personal injury or property damage incurred during travel to or from an activity; 4) Risks typically associated with the aforementioned activities or attending a widely attended event or conference; 5) Attack by or encounter with pets or other animals; 6) Accidents or illnesses occurring in remote places with limited availability of medical facilities; 7) Physical injury caused by persons encountered during the aforementioned activities or attending a widely attended event or conference; and 8) Potential illness due to Attendee’s travel arrangements and/or participating in a widely attended event or conference. Attendee further understands this is a non-exhaustive list of the potential risks and hazards inherent to attending Event, and YAL hereby disclaims any and all liability for Attendee’s involvement in or attendance at Event.
EXPRESS ASSUMPTION OF RISK AND RESPONSIBILITY: Attendee hereby acknowledges that attending Event entails risks of injury, illness, or death and agrees to assume full responsibility for the risks both specified and not specified herein. Attendee’s involvement in or attendance at Event is voluntary. Attendee understands and has been advised Attendee may have an attorney review this Registration prior to Attendee’s submission of the Event application. By submitting the Event registration form, Attendee is indicating Attendee’s knowing and free acceptance and agreement to the terms and conditions in this Registration. Attendee hereby agrees and affirms: (a) Attendee is physically and mentally capable of attending the Event and participating in all Event activities; (b) Attendee assumes full responsibility for the risks of personal injury, accidents, or illness as a result of Attendee’s attendance or participation in the Event that may result from the inherent and/or unexpected risks, hazards, and/or dangers, including, but not limited to: sprains, torn muscles and/or ligaments; fractured or broken bones; cuts, wounds, scrapes, abrasions, and/or contusions; dehydration; exposure; head, neck, and/or spinal cord injuries; animal bites or attacks; exposure to viral, bacterial, and/or other illnesses; and/or death; and (c) Attendee hereby waives any claim related to any resultant expenses or damages that occur due to Attendee’s attendance or participation in Event, including property damage. (d) Attendee is informed of the risks and responsibilities and voluntarily agrees to follow the directions of YAL and/or its agents, hotel personnel, and/or local authorities at the Event.
WAIVER AND RELEASE OF LIABILITY: In consideration for participation in this event or program, the receipt and sufficiency of which consideration is acknowledged,Attendee, Attendee hereby waives any claims Attendee, Attendee’s heirs, executors, successors, administrators, assigns and whomever else may have an interest now or in the future releases YAL from any and all liability arising from or related to Attendee’s attendance or involvement in Event. Attendee assumes and accepts full responsibility as described in this Registration.
PHOTO AND VIDEO RIGHTS: Attendee understands and agrees that YAL may photograph and/or film different aspects of Event, including Attendee. By attending YAL’s event, you irrevocably consent and authorize YAL and its affiliates, employees, related companies, and contractors, to record, film, photograph, broadcast, or otherwise capture during the event and related events your likeness, image, voice, or any other indicia of identity in any media whatsoever and to distribute, use, broadcast, or disseminate into perpetuity such media for any purpose whatsoever without any further approval from you or any compensation of any kind to you. The images in all media will constitute YAL’s sole property. YAL will have the right to use your likeness, image, voice, or other indicia of identity, including, but not limited to, the right to produce, publicly perform, transmit, exhibit, publicly display, print, reproduce, televise, broadcast, transfer, modify, distribute, create derivative works of, and otherwise use for any lawful purpose, in whole or in part, in any location throughout the world through any means or medium or format without limitation, any Subject Matter, all without prior inspection or further consent or approval by the undersigned of the finished product(s) or of such use, together with irrevocable, perpetual, worldwide and royalty-free rights, title and interest in and to any and all results and proceeds from any such use. Attendee waives any and all claims for libel, slander, invasion of privacy, infringement of copyright or right of publicity, or any other claim related to use of Attendee’s name or likeness in images and/or video footage obtained during Event.
DISPUTE RESOLUTION: Except for temporary, preliminary, or permanent injunctive relief or any other form of equitable relief, the Parties agree that all disputes arising out of or related to this Registration shall be submitted to a single arbitrator for binding arbitration under proceedings conducted in accordance with the Commercial Arbitration Rules of the American Arbitration Association (“AAA”) then in effect. Either party may choose to have the AAA administer the arbitration if such party advances all AAA fees and expenses, subject to final apportionment. Otherwise, a neutral arbitrator mutually agreed upon by the Parties shall administer the arbitration in a mutually agreeable arbitration forum located in Virginia. The Parties agree that any law school arbitration clinic or program is an acceptable arbitration forum. The award of the arbitrator shall be limited to remedies otherwise available in court and shall include a written explanation of the decision. The non-prevailing party shall bear the fees of arbitration and the other party’s reasonable attorneys’ fees. Attendee further agrees all claims related to this Event Registration shall proceed on an individual (non-class and non-representative) basis and Attendee affirmatively waives the right to initiate and/or participate in any such proceedings, that the presiding arbitrator is limited to awarding relief on an individual (non-class and non-representative) basis, that the arbitration proceedings and any specified award shall remain confidential except where disclosure may be necessary in connection with a court application for a preliminary injunction, judicial challenge to an award or enforcement thereof, or otherwise required by law or judicial decision, and that Attendee hereby knowingly and voluntarily waives any right to a jury trial or an appeal to a state or federal court of appeal, concerning any such dispute. Attendee AGREES ALL SUCH DISPUTES SHALL BE RESOLVED THROUGH BINDING ARBITRATION AND NO CLASS ACTION, CONSOLIDATED ACTION, PRIVATE ATTORNEY GENERAL, OR OTHER REPRESENTATIVE CLAIMS MAY BE PURSUED IN ARBITRATION.
GOVERNING LAW AND VENUE: This Registration and any rights, duties and obligations as between the Parties to this Registration shall be governed by and interpreted in accordance with the laws of the Commonwealth of Virginia without regard to its conflict of laws principles. To the extent a party requests temporary, preliminary, or permanent injunctive relief or any other form of equitable relief, such issues shall be exclusively litigated in the state or federal courts located in the City of Alexandria in the Commonwealth of Virginia, and Attendee hereby waives any right to object to such filing on jurisdiction, venue, forum non-convenient, or similar grounds.
Severability. If any provision of these terms and conditions are held to be invalid or unenforceable that provision will be eliminated or limited to the minimum extent possible, and the remainder of these terms and conditions will remain in full force and effect.
Understanding and Acceptance. Attendee confirms they understand and have had a full opportunity to review these terms and conditions. Attendee has had the opportunity to have these terms and conditions reviewed by a legal counsel of their own choosing. In the event of any dispute between the Parties regarding any ambiguity or inconsistency in this terms and conditions, the adjudicating body will use a neutral construction not favoring either Party. Attendee understands and agree that these terms and conditions constitute the full entire agreement between Attendee and YAL and supersede any prior oral or written understanding or agreement. No modifications, alterations, or amendments may be made to the terms and conditions unless done in writing and agreed to by both parties. Attendee accepts these terms freely and declares their intention to bound by the terms. Attendee acknowledges these terms shall be construed broadly to provide a full release and waiver to the maximum extent permissible under applicable law.